Core capacities

Powerful features to manage your coaching center & institute.

From professional website creation to enquiry tracking, class admissions, fee collection, schedules, attendance, assignments, and verified certificates — GullyAcademy gets your learning business fully covered.

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Marketing & growth

Get found, and fill your seats.

Publish a site that ranks and converts, then catch every enquiry it produces — alongside walk-ins, calls and WhatsApp.

Marketing

Website Builder

Launch a fully branded, high-converting academy website in minutes without touching a single line of code. Showcase your courses, introduce teaching staff, share student success stories, and manage walk-in enquiry collection forms directly from your custom domain.

Custom academy templates styled for training centers
Free SSL secured subdomain or custom domains
Built-in lead capture widgets and class booking forms
Testimonials slider, photo galleries, and news boards
Direct WhatsApp chat button widgets & custom SEO metadata
Fully responsive layouts optimized for mobile & desktop
Integrated Google Analytics & Facebook pixel trackers

Sales

Enquiry & Lead CRM

Streamline your sales pipeline and convert more inquiries into enrollments. Capture leads automatically from your website, track walk-ins, phone calls, social campaigns, and WhatsApp referrals. Assign counsellors and record status logs.

Multi-channel enquiry capture (widgets, manual, social forms)
Smart counsellor assignments and automated alert warnings
Detailed follow-up trackers with logs and timelines
Free demo class session scheduling and seat booking logs
Lead pipeline stages (Enquiry, Contacted, Demo, Enrolled)
Lead conversion wizard that transfers profiles directly to registry

One workspace

Twelve modules that already know about each other.

An enquiry becomes a student, a student joins a batch, the batch drives the register and the fee plan, and every one of those feeds the same report. Nothing gets re-typed.

12: Modules, one login
0: Spreadsheets required
4: Enquiry sources captured
1: Record per student

Academic operations

Run the timetable without the spreadsheet.

Courses, batches, trainers and rooms in one place, with conflict checks so two classes never claim the same slot.

Academic

Course Management

Design and publish a rich digital prospectus. Create comprehensive course landing pages detailing syllabus curriculum, pricing, faculty assignments, and downloadable brochures to attract prospective students.

Organize courses by categories, departments, or difficulty levels
Configure multiple pricing models (one-time or installment plans)
Highlight key learning outcomes, prerequisites, and faculty profiles
Attach downloadable PDF brochures and syllabus files per course
Toggle visibility settings to publish or draft courses dynamically
Tag online classes, physical classrooms, or hybrid modes
Automatically update the frontend course catalog when details change

Academic

Batch Management

Organize your academic calendar with ease. Create multiple parallel batches for each course, assign trainers, set student capacity limits, configure session timings, and track batch progression in one workspace.

Launch simultaneous batches with distinct start and end dates
Assign head trainers and support instructors to specific rosters
Set student intake thresholds and receive automated warnings
Configure weekday, weekend, alternate days, or custom class timings
Group students into batches and track transition history logs
View batch level attendance logs, syllabus completion, and due fees
Archive completed batches to keep the administration console clean

Operations

Attendance Tracker

Say goodbye to paper registers. Mark class attendance digitally in seconds using batch rosters, track individual consistency levels, log reasons for absence, and automate parent notification alerts.

Mark daily class attendance using mobile-responsive batch rosters
Log status indicators (Present, Absent, Late, Excused absence)
Calculate automatic attendance consistency percentage per student
Trigger automated SMS/WhatsApp alerts for absent students
Generate batch attendance registers and monthly summary reports
Review trainer attendance logs to track teaching hours
Highlight students falling below the minimum threshold

Operations

Timetables & Slots

Optimize classroom and trainer allocations. Build conflict-free timetables for offline rooms, schedule online meeting invites, attach video streaming details, and handle class cancellations or reschedules.

Roster weekly timetables for multiple batches and classrooms
Automated checks to prevent trainer/room double-bookings
Attach Zoom, Google Meet, or Microsoft Teams online class URLs
Send instant reschedule or cancellation alerts to students
Display class calendars on student portals and trainer profiles
Configure recurring slots, holiday calendars, and time zones
Generate classroom occupancy and trainer utilization reports

Students, fees & insight

Serve students, and see the numbers.

One record per student — admission, fees, attendance, materials, results and certificates — feeding reports you can act on.

Registry

Admission & Profiles

Create a central database for student registry records. Maintain complete student portfolios containing parent details, document storage, batch allocation history, and performance charts.

Auto-generate unique student registration IDs and roll numbers
Archive identity proofs, photos, certificates, and admission forms
Log emergency parent contacts and guardian detail records
Manage student status switches (Active, On-Hold, Graduated, Drop-out)
Access consolidated financial ledgers and fee payment history
View consolidated attendance percentage trackers and test grades
Export student directories to Excel spreadsheets in one click

Financial

Fee Management

Take the headache out of billing and track every rupee. Configure customizable fee plans, automate recurring installments, process scholarship rules, print e-receipts, and send automated balance due reminders.

Flexible structures (one-time, monthly, installments)
Multi-method transactions logging (UPI, Cash, Bank)
Auto-generated printable receipts with custom logos
Automated balance due reminders sent to parents/students
Advanced scholarship and early-bird discount rules
Collection reports, projected cashflows, and tax receipts

Learning

Study Materials

Equip your students with the right learning resources. Upload digital handouts, PDF syllabus files, recorded video lectures, and reference links. Control access permissions per batch.

Upload and categorize PDF notes, slides, and reference files
Embed video lecture links from YouTube, Vimeo, or private hosting
Restrict file access to specific batches or active students
Set download permissions (downloadable file or view-only mode)
Structure resources by course modules, chapters, or weekly schedules
Send instant notifications when new study assets are uploaded
Track student resource access history and download activity logs

Learning

Tests & Assignments

Evaluate academic progress and track student performance. Create homework assignments with due dates, conduct mock tests, log grades, compile merit rank lists, and generate report cards.

Assign homework and project files with dynamic due dates
Log marks for online tests, physical exams, and mock tests
Auto-compile batch merit ranks, high scores, and class averages
Provide student performance feedback on specific answers
Monitor individual academic progress curves with visual charts
Generate digital progress reports and email parents automatically
Track student submissions history and pending grading logs

Registry

Verifiable Certificates

Celebrate student success with secure credentials. Generate and issue course completion certificates using customizable templates, with unique docket numbers and secure QR-code verification links.

Design custom completion, excellence, or participation certificates
Auto-fill student names, courses, roll numbers, and dates
Generate unique, tamper-proof certificate numbers for registry
Embed dynamic QR codes for instant employer verification
Publish certificates directly to student portals for easy download
Log verification requests and certificate registry databases
Bulk generate certificates for entire batches in one click

Analytics

Reports & Analytics

Make data-driven decisions to grow your training academy. Generate reports capturing admissions trends, enquiry conversion ratios, outstanding fee aging lists, average batch attendances, and overall revenue logs.

Track admission conversion rates by counselor and marketing source
Review outstanding fee aging charts and fee collected progression
Generate monthly revenue reports, tax logs, and cashflow charts
Access batch-wise syllabus coverage and attendance compliance levels
Monitor counselor conversion speeds and lead response times
Export analytics sheets to PDF or Excel spreadsheets in one click
Configure automated weekly summary reports delivered to owners

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